Data Protection

Privacy Notice (How we use information) – May 2018

Southwark CAN is a project of Community Southwark.

Community Southwark will ensure that Southwark CAN user data is collected within the boundaries defined under the Data Protection Act 1998 and the updates coming into force on 25 May 2018. This applies to data that is collected in person, or through the online website form.

Information will be stored for only as long as it is needed and will be disposed of appropriately. 

It is Community Southwark’s responsibility to ensure all Southwark CAN member data is non-recoverable from any computer system previously used within the organisation, which has been passed on/sold to a third party.


Cookies and Google Analytics

We use cookies on our Southwark CAN website. A cookie is a text file sent by a web server to a web browser, and stored by the browser. The text file is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser. We may also use that information to recognise your computer when you visit our website, and to personalise our website for you.

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google’s privacy policy is available at: www.google.com/privacypolicy.html 


The categories of member information that we collect, process, hold and share include:

  • personal information (such as name, mobile/phone number, email address, Twitter, Facebook, LinkedIn)

Why we collect and use this information

We use member data to:

  • enable members to receive email updates containing information about Southwark (including but not limited to events, workshops, community meetings, civic participation opportunities etc).

The lawful basis on which we process this information

Community Southwark collect data under the lawful basis that it is within our legitimate interest.

Our legitimate interest for collecting and processing member data is that it is within our charitable objects/objectives. It is our aim that Southwark communities that have the ability and opportunities to fulfil and exceed their potential.

We are determined to achieve this by creating strong foundations that supports all voluntary and community organisations, communities and individuals in Southwark to work together to improve practice, shape futures and change lives.

We would not be able to achieve our charitable objectives without collecting the data of our members.


Storing this information

We hold member data for as long as someone wishes to receive updates. If a member tells us they longer wish to be a member will remove it. Your data is stored on a secure server and is password protected.


Who we share this information with

We will not share your personal details with anyone.


Requesting access to your personal data

Under data protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information, contact robert@communitysouthwark.org

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • claim compensation for damages caused by a breach of the Data Protection regulations

If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/


Further information

If you would like to discuss anything in this privacy notice, please contact: robert@communitysouthwark.org

Please check your e-mail for a link to activate your account.